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      BallotReady's Best Practices for Promoting Your CivicEngine Site

      We’ve paid attention to what works best and compiled here our tips for successfully driving traffic to your CivicEngine site. 

        Check out our new Social Media Toolkit for 2024! Download to share with your team or check out our sample Instagram posts.

        • Multimedia Content
          Videos outsmart the algorithm on every social media platform, meaning they’re pushed to the top of users’ feeds. 

        • Pinned Content
          These live at the top of your profile, without the help of algorithms. You can use Instagram highlights or pinned posts on Twitter and LinkedIn to draw attention to your BallotReady tool.

        • Link in Bio
          Add the landing page where your CivicEngine widget is embedded to your bio on Instagram, Twitter and LinkedIn - you could use a linktree to feature your CivicEngine tool alongside other links on your site.

        • Landing Pages 
          Creative, inspiring and accessible landing pages that prompt users to enter their address in the widget.

        • Specific Call to Action
          Make sure that all communications about your CivicEngine site instruct users to enter their address in the widget. For example, instead of saying, "Go to the link in our bio to find out how to vote" try, "Click the link in our bio and enter your address to make a plan to vote."

        • Search Engine Optimization
          You can use keywords to help your site appear prominently in search engine results, like Google. Many platforms like Squarespace, Wix, Wordpress, etc. have back-end settings to optimize your SEO.

          Adding UTM codes correctly to ad campaigns, emails, or links will help you analyze your distribution strategies and track your efforts. 

        • Relational Organizing
          Utilize your CivicEngine tool in your phone-banking & text-banking scripts to help voters find their polling places and make plans to vote! Or, add a CivicEngine QR code on your postcards to voters.

          Texting campaigns have been the most effective way to engage voters, with a relatively low bounce rate.

        • Related Content
          Link to your CivicEngine landing page across your site, on blog posts or articles about the Election to attract interested viewers to take action. 

        • Comment Pods
          Comments that are greater than 5 words also outsmart the algorithm and help to push your content higher on users’ feeds

        Intentional Outreach

        In order to find the best path for your organization, we recommend asking yourself these questions:

        • What are my goals? 
          Do you want to engage with your list? Recruit new members to your list? Take advantage of rapid response? Encourage existing members to share your tool?

        • Who is my audience?
          Do you have a different audience on mobile vs. email? How about desktop? How can you most effectively reach your target audience?

        • What resources do I have?
          Do you have a digital team? Consultants Volunteers? How can you promote this tool within our organization?

        Email

        • First is Better than Best
          Let's say a state legislature passes a restrictive voting law. Would you rather be the first organization to send an email to your list - with a pledge to vote and a link to the Make a Plan tool - or the fifth? The sooner you reach out, the more likely you are to pique their interest.

        • Test, Personalize, and Segment
          Test multiple kinds of emails that link to your tool to find what your list responds to most. Getting demographic information is typically prohibitively expensive, so work with what you've got. Try segmenting by in-state vs. out-of-state, donors vs. non-donors, donation history, (1x vs repeat, recent vs lapsed), or past actions (type and topic).

        Digital Ads

        • Invest in Digital
          The impact mail has on voters declines precipitously after the first few pieces. TV ads are expensive. Digital ads will give you more bang for your buck than TV or mail.

        • Invest Early (if you can)
          Don't wait for late money to invest in digital. Try to make smaller buys further in advance, so you can test and iterate.

        • Start with Facebook
          According to TFC, Facebook has a "one-stop shop for voter list matching, demographic analytics, and reach."

        • Authentic is Best
          The more authentic you can be - whether it's sharing a selfie-style video, a local news story, or something else - the more likely you are to find users engaging with your information. This has the added benefit of being cost-effective.

        Texting

        • Have a mobile opt-in box on ALL of your forms
          Including a mobile opt-in isn't a barrier to option -  you should test, though, if requiring it is.

        • Add a short link to your tool
          This gives you a concrete ask and a reason to follow up in a few months. Texts with links get 4x as many clicks as emails with links.

        • Keep your texts varied
          We recommend the 1/4 approach: 1/4 advocacy, 1/4 fundraising, 1/4 education, 1/4 announcements, or whatever categories you're focused on.

        Note: Texting is a great way to reach rural communities with limited access to broadband and communities of color.

        Look out for updates from the Customer Success Team about reaching your audience year-round and reach out to your Customer Success Lead with any questions about how to engage with voters.